CANADIAN SCIENCE FICTION AND FANTASY ASSOCIATION CANVENTION 9 BUSINESS MEETING

First session was held 89.10.14 in the York Room, Skyline Hotel, Ottawa at PineKone II.

Present: Joe Casey (Chair), Dennis Mullin, Yvonne Penney (Recorder), Robert Runté, Fran Skene, Michael Skeet, Lorna Toolis, Jean-Louis Trudel, Paul Valcour and Ian Wilson.

  1. CALL TO ORDER 9:30 AM

  2. FRENCH LANGUAGE CASPERS
    This meeting to draft a proposal concerning French language Caspers to be submitted to CSFFA for approval.
    As Prix Boréal already honours French language efforts, and the French Caspers are a duplication of the Prix Boréal, the amalgamation of the Prix Boréal and the Casper awards is proposed. Delegation of the work to go to the Boréal concom for the Prix Boréal and any other to the Casper.
    It is the feeling of the members present that the French language Casper awards be kept.

  3. FINANCING OF THE CASPER AWARDS
    The general rule of the awards is that the host convention pays for the awards. This can be a strain on some concoms, however. "Pass on" funds may be a good idea to help.
    Explore the idea of setting up a Casper Award bank account to be administered by one or more persons. In this account conventions and individuals can donate money and possibly set up a rule whereby the hosting convention will donate a set percentage of their profits to the Casper awards. Following discussion, the idea of a Casper fund was dropped in light of the potential danger of drawing donations away from CUFF.
    Standardization of the award can help to cut costs of the award as it could be ordered in bulk at a discount. Michael Skeet to investigate the physical aspects of the Casper and to solicit sketches from artists.
    Resolution: That the report prepared by Michael Skeet be presented at the 1990 Canvention.
    Motion: That in the event that the Canvention Business Meeting in 1990 accept the report by Michael Skeet concerning the design of the CASPER, the one year rule would be waived.
    Moved by Michael Skeet, seconded by Dennis Mullin.
    Carried with ONE abstention.

  4. CANVENTION GUEST OF HONOUR
    Following discussion it was agreed that it was highly desirable that the Canvention host convention select a Canadian Guest of Honour but that this not be made mandatory.

  5. 1990 CANVENTION BID
    Michael Skeet presented an oral bid for Canvention 10 on behalf of ConVersion (Calgary). Guests of Honour were not announced but will be identified later.
    Motion: That ConVersion be granted the privilege of hosting the 1990 Canvention.
    Moved by Dennis Mullin, seconded by Fran Skene.
    Carried with TWO abstentions.

  6. ADJOURNMENT 11:30 AM
    Next Meeting 89.10.15 at 10:00 AM in the York Room.
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Second session was held 89.10.15 in the York Room, Skyline Hotel, Ottawa at PineKone II.

Present: Joe Casey (Chair), Steve Forty, Dennis Mullin, Robert Penny, Peter Roberts, Robert Runté (Recorder), Fran Skene, Michael Skeet, Lorna Toolis, Jean-Louis Trudel, Paul Valcour and Ian Wilson.

  1. CALL TO ORDER 10:15 AM.

  2. REVIEW OF MINUTES
    The minutes were amended to note that a Casper Fund was not to be established as it would compete with CUFF and that CUFF was primary. Dennis Mullin moved and Jean-Louis Trudel seconded the acceptance of the minutes as amended. Carried with ONE abstention.

  3. CONSTITUTIONAL AMENDMENTS

    Paul Valcour noted that Article III, Section 6 of the constitution required distribution of the constitution with the final ballot and that this may prevent some fanzines from distributing the ballot.
    Motion: That ARTICLE III, SECTION 6 be amended to read "The CONSTITUTION shall be printed and distributed to the Canvention membership before or at the Canvention. It will also be available on request, from the current Canvention Committee.
    Moved by Jean-Louis Trudel and seconded by Steve Forty.
    Carried with ONE abstention.

    Jean-Louis Trudel noted that there had been a three-way tie for the nomination in one category and that the final ballot had therefore exceeded the limit set in the constitution.
    Motion: That the words "SIX (6)" be changed to "EXCEPT"; "TIE VOTES" be changed to "TIE VOTES FOR LAST PLACE"; and "NOMINEE APPEARED" be changed to "NOMINATED WORK APPEARED" in ARTICLE II, SECTION 8 of the CONSTITUTION.
    Moved by Jean-Louis Trudel and seconded by Michael Skeet
    Carried with ONE abstention.

    Michael Skeet noted that the "Other" category in the professional awards was too restrictive.
    Motion: ARTICLE II, SECTION 2, SUBSECTION C be replaced with "BEST WORK IN ENGLISH (OTHER): FOR SF OR FANTASY ACTIVITY IN THE PREVIOUS CALENDAR YEAR NOT ENCOMPASSED BY THE PREVIOUS TWO SUBSECTIONS. FOR EXAMPLE, MEDIA PRESENTATION, ANTHOLOGY, MAGAZINE, CRITICAL WRITING OR EDITING IN THE ENGLISH LANGUAGE BY A CANADIAN." and that SECTION 3, SUBSECTION C also be replaced with the above, substituting "FRENCH" for "ENGLISH"
    Moved by Michael Skeet and seconded by Dennis Mullin.
    Carried with TWO abstentions.

  4. NEW AWARD CATEGORY
    Following discussion, it was agreed to introduce a new category for visual artists.
    Motion: That a new SECTION 5 be inserted in ARTICLE II to state "ARTISTIC ACHIEVEMENT: FOR A WORK OR BODY OF WORK PRODUCED BY A CANADIAN ARTIST WITHIN THE PREVIOUS CALENDAR YEAR" and the current Sections 5 through 13 to be renumbered 6 through 14.
    Moved by Michael Skeet and seconded by Dennis Mullin.
    Carried with TWO abstentions.

  5. 1991 CANVENTION BID ELIGIBILITY
    Robert Runté noted that as ConTexts were held in odd numbered years it was outside Canvention's east-west rotation, making it impossible for ConText to bid on Canvention.
    Motion: MOTION: That the 1991 Canvention be open to bids from across Canada and the 1992 Canvention be rotated to the opposite east-west zone.
    Moved by Dennis Mullin and seconded by Paul Valcour.
    Carried with ONE abstention.

  6. CASPER NAME CHANGE
    Michael Skeet brought forward his motion tabled from Canvention 8 (1988) to change the "Casper" Awards to the "Auroras".
    Motion: That ARTICLE II, SECTION I replace "CASPER AWARDS" with "THE CANADIAN SCIENCE Fiction AND FANTASY ASSOCIATION AWARDS (HEREIN AFTER REFERRED TO AS THE "AURORA AWARDS)" and that all subsequent references to "CASPER" be altered to "AURORA" and that ARTICLE II be titled "THE CANADIAN SCIENCE FICTION AND FANTASY ASSOCIATION AWARDS".
    Moved by Michael Skeet and seconded by Paul Valcour.
    Carried with SEVEN for, TWO opposed, and TWO abstentions.
    This motion must be ratified at the Canvention 10 business meeting.

  7. EXCLUSIONS
    Ian Wilson suggested that the credibility of the awards would be increased if Article II, Section 12 (Exclusions) was expanded. Following discussion, it was agreed that this should apply to the fan organizational award only.
    Motion: That "NOTWITHSTANDING, NO MEMBER OF THE CURRENT CANVENTION COMMITTEE SHALL BE ELIGIBLE FOR A FAN ACHIEVEMENT (ORGANIZATIONAL) AWARD FOR THAT YEAR" be added to the end of ARTICLE II, SECTION 12.
    Moved by Ian Wilson, seconded by Joe Casey.
    Carried, SEVEN for, FOUR abstentions.

  8. ADJOURNMENT 11:59 AM

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